As an Awardco admin, a main responsibility of running the platform is ensuring enough cash is being deposited into your organization's Money Account to cover employee redemptions. This report shows all cash deposits going into the Redemption Account. This report is commonly used to view deposit trends or to find information on a specific deposit. This article will explain filters you can apply to narrow down specific data points in the Money Deposited report, and how to interpret the data visualization provided.
Data Filters
To access this report:
- Access “Admin Settings”
- Click on the “Reports” tab at the top of the screen.
- Find the “Money Deposited” report on the “Featured” tab
- Click “Open”
Before running the report, we’ll need to select data filters. Select as many as you’d like to narrow down exactly what you need. These are optional; for any filter that is not selected the report will assume a “Select All” option. The following filters are available:
- Time Frame: Select the time frame from which you’d like the report to pull data. Select an option from the list of default periods or specify a custom date range. Use the drop-down menu to the right to pull the report in your preferred time zone. UTC is recommended for reconciliation with Awardco reports.
- Transaction Type: Deposits or Reversal. Deposits reflect the quantity of money placed in the Money Account, while Reversals reflect money refunded from the Money Account back to your organization.
If you plan on exporting the Money Deposited report, use the drop-down menu on the right to select columns that will appear on your exported .csv file. The column options are as follows:
Header |
Example |
Description |
| DATE | 2/5/2023 6:06:26 AM | MM/DD/YYYY and time of money deposit. |
| TYPE | DEPOSIT | Type of Transaction. This amount will either be deposit or reversal. |
| AMOUNT | $40,000 | Amount involved in the transaction. |
| CURRENCY | USD | Currency of the transaction. |
| INVOICE # | QB-JE12345 | Invoice number assigned by Awardco. |
| USER FULL NAME | Josh Smith | Full name of the user depositing points |
| USER EMPLOYEE ID | 12345678 | Id of the user depositing points. |
| USER EMAIL | Josh.smith@abc.com | Employee Id of the user depositing points. |
| USER FIRST NAME | Josh | First Name of the user depositing points. |
| USER LAST NAME | Smith | Last Name of the user depositing points. |
*If no column specifications are applied, these columns will load by default.
Once you’ve selected your preferred filters, select “Run the Report” to display the data. If you’d like to export the data in a .csv format, select “Export”. If you’d like to save these search parameters, select “Save View” and enter a name for your saved view. The next time you access the Money Deposited report you can access this saved view in the drop-down menu at the top right. If you “star” or favorite a saved view, it will be the default report that loads first and runs automatically. If you'd like a saved view to be sent to your email on a regular cadence, please visit our Sending Scheduled Reports article to find out more on how to configure this option.
Total Money Deposited
Below the Money Deposited summary, you’ll find a bar graph that sums up money deposited in the organization’s Money Account. The X axis represents the time period selected in the data filters. The Y axis reflects the value of deposits made in the account on the presented day, week, month, year etc. The figure at the top is the total value of money deposited in the Money Account in the filtered time frame.
Exporting Charts and Graphs
If you'd like to export any chart, graph, or data visualization as a single PNG image, click on the circular icon at the top right of any graph.
Source Data
In this section, you’ll find the raw data that the data visualization draws from above. If you were to export the report to a .csv/JSON file, this is the same format you would find. Use the search bar to search for keywords such as transaction types and invoice numbers. Note: negative values in the amount column represent an item return. Money in the Money Account that was spent on an item will return to the Money Account balance.
If you have any questions, please contact Awardco Admin Support.